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>>List of
Jobs/Volunteers
DCSC
Participation Commitment Program
DCSC is a
“parent participation” club. We encourage family participation and we reduce
program costs through a Credit program for volunteer time with the club. To
illustrate, DCSC hosts up to four meets throughout the year. These hosted meets
require a lot of volunteers, but they are responsible for generating $1000s per
year in club revenue. This money directly reduces EVERY MEMBER’S cost to swim.
Therefore all DCSC families must participate in the participation program.
The fee structure and required volunteer points are assigned by your swimmer’s
Squad; they are calculated to match the opportunities to volunteer with the
swimmer’s level. In September at registration, each family is assigned a number
of points to be earned. For families with more than one swimmer this is
calculated by adding the points required for each swimmer. Once a family has
been assigned points at registration, this quota does not change if a swimmer is
advanced to a higher-level group during the season. Every point earned by
volunteering equals 1credit toward the family’s maximum point fee. No
credits are given over and above the number of assigned points.
At season end, points are converted to $ value at 1pt = $1. Once your point
maximum has been reached your volunteer credit cheque will be returned to you.
Should you not reach the required point level you will be assessed a penalty of
$1 per point against your participation program deposit cheque.
For swim families registering after September, the number of
credit/participation points will be assigned by the Participation Program
Coordinator based not only on the swimmer’s Group, but also pro-rated by the
month of registration and thus, the remaining opportunities to volunteer.
As part of September registration, each family has the opportunity to sign up
for “administration and support” duties. Requests for participation for swim
meets will come before each meet. For duties at DCSC-hosted swim meets, sign-up
will be on a “first come, first-serve” basis. Families who volunteer beforehand
must still sign-in with the meet manager/designated official representative
prior to the start of the session. Families who volunteer, but do not sign-in,
and then are not needed won’t be awarded credit points. To keep your
account up-to-date, your volunteer points must be submitted to our Participation
Program Coordinator three times per year, at the end of December, the end of
March, and the end of May. It is each family’s responsibility to record their
volunteer service and to submit to the Participation Program Coordinator.
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Calculation
of Points & Fees
Calculate the fee
based on the number of swimmers you have and the level at which the children are
swimming. Credits will be applied and reconciled at the end of the season.
Credits in excess of the annual amounts do not carry over to next season. This
fee is revenue neutral should family point commitments be met. The fee
will be treated like a uniform deposit with a post dated cheque collected at the
beginning of the year. This cheque will be returned should your volunteer
commitment be met.
Note that 1st year bronze swimmers do not have a participation commitment.
First year families entering higher groups assume responsibility for ½ the
volunteer points for each swimmer during the family’s first season with the
club. Summer and non-competitive swimmers also need to earn ½ the volunteer
points for each swimmer.
The fee is calculated on a dollar per point basis as above and the post dated
cheque is returned at season end if the participation commitment is met. If the
participation commitment is partially met the portion met will be refunded on a
$1.00 per point accumulated basis.
The points & fees assigned by swimmer squad for 2009-10 are:
|
|
2007/08 |
|
|
Swim Group |
Participation/Credit Points |
Fee |
|
National |
200 |
$200 |
|
TAG |
200 |
$200 |
|
Gold |
100 |
$100 |
|
Silver |
100 |
$100 |
|
Bronze |
60 |
$60 |
|
1st year Bronze |
0 |
0 |
|
1st year in other
squads; Summer and non-competitive |
½ pts. for each group |
50% fee for group |
Questions
1) About the
points or process or have good ideas for volunteer activities –
contact our
Participation Program
Coordinator
Cathy Robertson.
2) About the fee
and account information –
contact our
Treasurer Diana Sonnichsen:
sonnichsen@accesswave.ca
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Job Descriptions
Board of Directors
Note: DCSC
Directors must attend 80% of regularly scheduled
board
meetings
|
Duty |
Description |
Points |
Volunteer |
|
President
Executive
Position |
Chief
Executive Officer of DCSC; presides over all meetings. Official DCSC
spokesperson and representative. Liaise between Board and Head Coach.
Attend SNS Fall President’s Meeting. |
200 pts |
Jason Payne |
|
Vice-President
Competitions
Executive
Position |
Oversee DCSC
sponsored meets and coordinate their meet management. Obtain SNS sanction
for DCSC time trials and ensure sufficient officials. With Head Coach and
Board, participate in SNS meet bid process to secure DCSC-hosted meets.
With Head Coach, before start of season, identify meets that DCSC will
participate in during the year. Ensure sufficient DCSC officials for
away-meets. |
150 pts |
York Friesen |
|
Vice-President Finance
Executive
Position |
Make all
financial arrangements for the Society as directed by the Board and
oversee the integrity of the financial records as prepared by the
Society’s accountant. File with the Registrar of Companies of Nova Scotia
within 14 days of AGM. |
200 pts |
Juana Garland |
|
Vice
President Administration
Executive
Position |
Look after
administrative responsibilities of the club including promotion of the
club and act as a publicity and media liaison. Coordinate other
administrative duties at the direction of the executive including: Big
Splash, website, Team pictures, Display Case, Club Records, etc.
|
150 pts |
Holly Bowdridge |
|
Treasurer
Executive
Position |
Look after
all account deposits and account balances, and report these to VP Finance
and Board. Make monthly deposits of post-dated cheques. |
150 pts |
Cathy Robertson |
|
Secretary
Executive
Position |
Produce and
distribute minutes for Board meetings and Annual General Meeting.
Coordinate all room bookings with Sportsplex. Collect all Board directed
correspondence & keep files. Ensure distribution of Registration info to
members in September. |
150 pts |
Marg Petolas |
|
Registrar
|
Organize,
review, and update information for new members for September. Ensure DCSC
swimmers are registered with SNS. Arrange swimmer transfers with SNS and
clubs. Maintain up-to-date squad listings for Head Coach, Finance and Web
site. Handle yearly Swim News subscriptions. |
150 pts |
Donna MacKinnon |
|
Chair of
Officials |
Encourage
DCSC parent participation as officials and promote advancement to higher
Official levels. Organize officials’ courses as needed. Co-ordinate senior
officials for DCSC sponsored meets. |
150 pts |
Gary Sonnichsen |
|
Team Manager |
With Head
Coach, book or block accommodations for away meets; coordinate vehicles or
other travel arrangements. Coordinate billets, arrange chaperones, cost
out fees, develop itineraries, ensure necessary DCSC forms, (conduct,
consent, medical, etc.) are filled out. |
75 pts |
Vacant |
|
Fundraiser/Team Sponsorship Coordinator |
Establish/
work with committee to solicit team sponsors, including sponsors for
annual swim meet; develop advertising guidelines/strategies; |
100
pts |
Susan Sparks |
<back to top>
Administrative and Support
|
Duty |
Description |
Points |
Volunteer |
|
DCSC
Participation Program Coordinator |
Administer DCSC
Participation points program. Collect
Participation
Commitment
forms at registration; distribute jobs, tabulate points, and
tabulate/forward refund amounts to V.P. Finance at year-end for refund
distribution. Engage/ advise Board re: issues of non-compliance or
controversy. |
100 pts |
John Macdonnell |
|
AGM
Attendance |
Attend the Annual General Meeting |
10 pts per family |
|
|
Chaperone
(non-billeted
swim
meets)
|
Assist in logistics and oversee DCSC swimmers (off pool deck) during
away meets. Organize, buy, and prepare, as required, food for swimmers.
Assist with equipment laundering. Ensure bedtime guidelines are met with
the direction of Head Coach. |
50 pts per day |
|
|
Equipment
Manager |
Order, store and distribute team gear including collection of monies
for the gear. 1 person |
100 pts
|
Joan Versnel |
|
Equipment
assistants |
Assistant to aid in opening hours for the equipment box.
Max. 1-2 persons
|
40 pts per person |
|
|
Swim
N.S. Rep |
Represent Club at SNS meetings when DCSC is required to provide a rep
(2–3 yr rotating cycle). |
20 pts per meeting |
York Friesen |
|
Splash
Editor |
Work with the Head Coach to prepare & distribute the DCSC newsletter
and update web page. |
100 pts |
Catherine Buckie |
|
Web Master |
Design, update and maintain Club web site |
100 pts |
Grégoire Belliveau |
|
Muffin
Morning Coordinator |
Organize food, set up and run muffin morning.
Max of 2 people share job.
|
60 pts per person |
Darlene Caulier |
|
Social
Coordinator |
Coordinate age-appropriate social events for the squads. Delegate the
delivery of the individual squad events to a parent in the squad. Each
squad should have 2-3 social events planned throughout the year.
|
75 pts |
TBD |
|
Banquet
Coordinator |
Plans, books and distributes tickets for year end banquet. Buys awards
etc required for the banquet. Maximum 2 people |
75 pts per person
|
TBD |
|
Banquet
Assistant |
Assist the Banquet coordinator. Maximum 4 people |
25 pts per person |
TBD |
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Swim Meet
Participation
|
Duty |
Description |
Points |
|
Meet
Manager |
Organize/run DCSC-hosted swim meets. |
100 pts per meet |
|
Canteen
Coordinator
|
Purchase food items, set up concession & worker schedules, and solicit
donations. Prepare revenue & expenses for the Treasurer. |
50 pts per meet |
|
Canteen
Worker
|
Assist with set-up of concession & sale of items. Two people per
session. |
20 pts per session |
|
Meet
Hospitality Coordinator |
Coordinate food donations &/or purchases food, coordinate food prep,
schedule workers to distribute to coaches & officials for meet
hospitality. |
50 pts per meet |
|
Meet
Hospitality Worker |
Prepare & distribute food to coaches & officials. |
20 pts per session |
|
Meet
Office Coordinator |
Accept meet entries, setup meet entries on computer, and coordinate
meet office staff for meet (Only needed in meets NOT co-shared with SNS). |
75 pts per meet |
|
Meet
Office Worker |
Tabulate computer results and distribute labelled ribbons/medals. |
20 pts per session |
|
Referee |
Most Senior official (in authority) on deck for session, referee is in
charge of conduct of the swim competition
Must be at least level 3 (orange) and taken referee clinic.
|
30 pts per session |
|
Starter |
The starter’s role is to ensure a fair start for all swimmers. May be
asked to judge turns and relays in the start-end of the pool.
|
30 pts per session |
|
Stroke &
Turn Judge |
Judges of Stroke (walks along the pool length) and Judges of Turn (at
both ends of the pool) ensure swimmers follow the rules for each swim
stroke and turn. |
20 pts per session |
|
Chief
Finish Judge |
Chief Finish Judge’s primary role responsibility is the determination
of the official placing and results of a race. |
20 pts per session |
|
Chief
Finish Electronics |
Responsible for operation of the electronic timing system (Only
presently in use at Dalplex) |
20 pts per session |
|
Chief
Timer |
Chief Timekeeper(s) must maintain a constant check on the accuracy and
the efficiency of all Timekeepers. |
20 pts per session |
|
Timer |
Ensure swimmer’s name, lane, heat number, etc. is correct. Accurately
start and stop watch and record finish times. Timers do not cheer for
swimmers (regardless of team). |
20 pts per session |
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Official’s Clinics
|
Duty |
Description |
Points |
|
Timing and
Safety Marshall
|
Register and attend workshop. (This is the Level I Intro Course (Red
Badge) which all parents need to take to understand the working of a
swim meet and its officials) |
20 pts |
|
Stroke &
Turn |
Register and attend workshop and get certified. |
20 pts |
|
Chief
Timer |
Register and attend workshop and get certified |
20 pts |
|
Chief
Finish |
Register and attend workshop and get certified |
20 pts |
|
Office |
Register, attend clinic and get certified in this position |
20 pts |
|
Starter |
Register, attend clinic and get certified in this position |
20 pts |
|
Referee |
Register, attend clinic and be certified in this position |
20 pts |
|
Meet
Manager |
Register, attend clinic and be certified in this position |
30 pts |
|
Clerk of
Course |
Register , attend clinic and be certified in this position |
20 pts |
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Fund Raising Coordination
|
Duty |
Description |
Points |
Volunteer |
|
Auction/major club fundraiser coordinator |
Coordinate, book, plan & deliver the annual major club fundraiser. To
be approved by Board if required. Max 1-2 persons. |
100 pts per person |
TBD |
|
Citrus
Sales Coordinator |
Complete oversight and management of DCSC Citrus Sales, 4 sales per
year |
50 pts per sale |
TBD |
|
Swim-a-thon Coordinator |
Organize and oversee annual Swim-a-thon with Head Coach. Collect
monies & submit to SNS. Prepare and distribute tax receipts. |
75 pts |
TBD |
|
Sobeys |
Advertise and coordinate the sale of Sobeys grocery certificates.
Collect cheques, distribute certificates and provide accurate accounting
to Treasurer. Monthly. |
75 pts |
Diana Sonnichsen |
|
Shop n’
Support |
Advertise and coordinate the sale of Shop n’ Support gift
certificates. Provide information to members, distribute gift
certificates and provide accurate accounting to Treasurer. |
75 pts |
TBD |
|
Poinsettia’s |
Advertise and coordinate the sale of poinsettia’s and wreaths. Provide
information to members, distribute purchases and provide accurate
accounting to Treasurer. |
50 pts |
TBD |
|
One Time
Fund Raisers |
Examples are chocolate bar sales, cookie dough, popcorn, etc. |
40 pts |
TBD |
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